£9UK law · England & Wales

UK Offer of Employment Letter Template

A conditional offer letter to send to a successful candidate before the Employment Contract is issued. Covers the role, the salary, start date and the conditions to be satisfied. Editable Word + PDF, £9.

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Legal background

A conditional offer letter sets out the terms a candidate must accept before becoming an employee, and the conditions (right to work, references, DBS where required) that must be satisfied. This is distinct from the Section 1 Written Statement of Particulars (the formal employment contract) which must be provided on or before day one of employment under the Employment Rights Act 1996.

Sample excerpt

A short preview of the kind of clauses your generated document will contain. The full document is tailored to your inputs.

Dear [Candidate Name], Following your interviews, I am pleased to offer you the position of [Job Title] at [Company Name]. This conditional offer is subject to: (i) satisfactory references from at least two referees (one of which should be your most recent employer); (ii) a successful right-to-work check under the Immigration, Asylum and Nationality Act 2006; and (iii) [where applicable: a satisfactory Disclosure and Barring Service check]. The headline terms are: • Position: [Job Title], reporting to [Line Manager] • Start date: [Date], subject to the conditions above • Salary: £[Salary] per annum, paid monthly • Working hours: [Hours] per week • Probation period: [Period] • Holiday: [Days] days plus bank holidays • Place of work: [Location] The full terms and conditions of employment will be set out in the Employment Contract, which you will receive on or before your first day in accordance with section 1 of the Employment Rights Act 1996. Please confirm your acceptance by signing and returning the duplicate of this letter by [Date].

What's in the template

✓Position, line manager, place of work
✓Headline salary, pay frequency, working hours
✓Start date (subject to conditions)
✓Conditions: right to work, satisfactory references, DBS (where applicable)
✓Probation period statement
✓Reference to the Employment Contract that will follow
✓Confidentiality of offer terms
✓Acceptance deadline and signature blocks

Who this is for

→Any UK employer making a job offer
→HR functions wanting a clean offer-to-contract paper trail
→Founders making their first hire
→Companies recruiting through agencies (offer letter standardises terms)

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Frequently asked questions

Is a conditional offer letter legally binding?

Yes — once accepted, it is a conditional contract. If the conditions (e.g. references) are met and you withdraw the offer, you risk a breach of contract claim. Be careful with reasons for withdrawal.

Do I still need an Employment Contract after this?

Yes — the Section 1 Written Statement of Particulars must be in place on or before day one of employment, under the Employment Rights Act 1996.

Right to work — when do I check?

Before the start date, ideally as soon as the candidate accepts. The Home Office requires you to record the right to work check and retain it for the duration of employment + 2 years. This protects you from a civil penalty (up to £60,000 per illegal worker for repeat breach).

These templates are general legal information, not bespoke legal advice. For high-value or unusual matters, ask a solicitor to review.